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Privacy Policy

Last updated: 11/07/2024

At Invoizing, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our application and associated services. By accessing or using Invoizing, you agree to the terms outlined in this Privacy Policy.

1. Information We Collect

When you use Invoizing, we may collect certain information to provide and improve our services. This information includes:

  • Personal Information: Name, email address, and other contact details you provide during account registration.
  • Usage Information: Information about your activity within the application, such as generated invoices, debtor analyses, and other interactions.
  • Technical Data: IP addresses, browser type, device information, and usage statistics that help us improve the functionality and security of our application.

2. How We Collect Information

We collect information through:

  • Account Registration: When you sign up or update your account, we collect personal information necessary for providing our services.
  • User Activity: Information generated from using the application’s features, such as creating invoices and performing debtor analyses.
  • Third-Party Integrations: Through connections to third-party services, such as Google Cloud, SendGrid, and the SpeedyDD API.

3. Use of Information

We use the information we collect for the following purposes:

  • To Provide Services: Your data is used to facilitate core services, such as invoice creation, debtor tracking, and account management.
  • To Communicate with You: We may use your email address to send important updates, such as account notifications, and support responses.
  • To Improve and Enhance Services: Technical and usage data help us analyze, maintain, and improve the performance and security of Invoizing.

4. Third-Party Service Providers

Google Cloud

We use Google Cloud for secure storage and server hosting. All data stored on Google Cloud is protected by Google’s security protocols and encryption measures. Google Cloud adheres to industry standards and complies with applicable data protection regulations.

SendGrid

We use SendGrid to send transactional and notification emails. SendGrid stores your email address solely for the purpose of delivering these communications. All emails sent via SendGrid comply with relevant data protection laws.

SpeedyDD API

Invoizing integrates with the SpeedyDD API to pull company service data and streamline debtor analysis. Data retrieved through SpeedyDD is used solely to enhance our services and provide accurate and up-to-date information. The data shared with and received from SpeedyDD is protected and governed by their privacy and security standards.

5. Data Security

We take data security seriously and use industry-standard practices to protect your information. Security measures include:

  • Encryption: Data in transit and at rest is encrypted using secure protocols.
  • Access Controls: Access to personal data is restricted to authorized personnel who need it to perform their duties.
  • Regular Audits: We conduct periodic security reviews to identify and mitigate vulnerabilities.

While we strive to protect your data, no security system is impenetrable. By using Invoizing, you acknowledge and accept the risks involved with online data storage and transmission.

6. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. After this period, data is securely deleted or anonymized.

  • Account Data: Personal information and account data are retained as long as you have an active account.
  • Financial Records: Data generated from invoices and debtors analysis is retained for compliance and record-keeping purposes, based on applicable legal requirements.

7. Your Rights and Choices

Depending on your location and applicable laws, you may have the following rights regarding your data:

  • Access: You have the right to request access to your personal information held by Invoizing.
  • Correction: You may request corrections to any inaccurate or incomplete personal data.
  • Deletion: In certain circumstances, you may request that we delete your personal information, subject to legal and operational requirements.
  • Objection: You may object to our processing of your data under certain conditions.

To exercise any of these rights, please contact us using the information provided below.

8. Cookies and Tracking Technologies

Invoizing may use cookies and similar tracking technologies to enhance your user experience. Cookies help us track preferences, identify security risks, and collect aggregate usage statistics. You may choose to disable cookies in your browser settings, but this may affect the functionality of Invoizing.

9. Children’s Privacy

Invoizing does not knowingly collect personal information from children under the age of 13. If we become aware that we have inadvertently collected information from a child, we will take steps to delete it as soon as possible.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be effective upon posting the revised policy. We encourage you to review the Privacy Policy regularly to stay informed about how we protect your data.